Auto Number

Introduction

The Auto Number field provides a method to automatically generate a unique sequence number when creating new records. This type of field is extremely useful when you need to assign a continuous, non-repeating identifier to each record.

Creating an Auto Number Field

To set up an Auto Number field in a table, follow these steps:

• In the table view, click the "Add Field" button.

• Name the new field and select "Auto Number" as the field type from the dropdown menu.

Once created, this field will automatically assign a sequential number to each new record. These numbers are unique and will not be reordered due to record deletion or other actions.

Configuration and Customization

Starting Value

When setting up an Auto Number field, you can choose a starting value. For example, if you want numbering to begin from "1001", you can specify this starting value in the field settings.

Format Options

Auto Number fields also support formatting options, allowing you to format the numbers in a specific way, such as numbers with prefixes or suffixes.

Use Cases

Order Tracking

Auto Number fields are ideal for tracking orders, especially when you need to assign a unique order number to each one.

Membership or Customer Numbers

Assign unique IDs to your members or customers, ensuring each person has a distinct identifier.

Project Management

Automatically assign a project number to each new project, ensuring all projects can be easily tracked and referenced.

Events or Ticketing Systems

Assign a unique reference number to each participant or ticket for an event.

Considerations

1. Auto Number fields are unique, sequential, and unmodifiable. Numbers will remain occupied even after records are deleted.

Conclusion

Auto Number fields offer a simple, efficient way to assign unique sequence numbers to your records. Their continuity and uniqueness ensure the integrity and traceability of data, making them a valuable tool in various scenarios. Properly using Auto Number fields can greatly simplify your data management and tracking efforts.